Staff Positions

Second Assistant Personnel Director

The position of Second Assistant Personnel Director (2APDir) is hereby created with the Personnel Department. The role of the 2APDir is to assist in ensuring the smooth operation of the Personnel Department.

The 2APDir is responsible for:
1) Reading the Personnel Department ship on a regular basis.
2) A monthly report of summation, to be compiled and submitted to the Personnel Director.
3) Assisting the PDir and APDir in their prescribed duties.

The 2APDir answers directly to the Personnel Director and is responsible for departmental decisions in the absence of the PDir and APDir.

The PDir reserves the right to delegate further duties to the 2APDir with the consent of both parties.

Mentors Coordinator

The Mentors Coordinator will be in charge of overseeing the Mentors Program. The MC has full powers over the operation and organization of the program, though will discuss any changes with the Personnel Director and get approval prior to seeing any changes through. The MC operates the program under the direction of the Personnel Department, and as such the MC is employed by the Personnel Department.

Assistant Mentors Coordinator

The position of Assistant Mentors Coordinator (AMC) is hereby created within the Personnel Department. The role of the AMC is to assist in ensuring the smooth operation of the Personnel Department in it's mentoring capacity. The AMC shall be appointed by the Mentor Coordinator (MC) with the consent of the Personnel Director.

The AMC is responsible for:
1) Reading the Personnel Department ship on a regular basis.
2) A monthly report of summation, to be compiled and submitted to the Personnel Director.
3) Assisting the Mentors Coordinator in their prescribed duties.

The Assistant Mentors Coordinator answers directly to the Mentors Coordinator and is responsible for conducting mentor related business in his or her absence.

The Mentors Coordinator reserves the right to delegate further duties to the AMC with the consent of both parties, and the approval of the Personnel Director.

Yearbook Coordinator

The Yearbook Coordinator will be in charge of overseeing the STF Yearbook. The YBC has full powers over the maintenence and display of the Yearbook, though will discuss any changes with the Personnel Director and get approval prior to seeing any changes through. These changes include but are not limited to stylistic changes, operation changes, or other such changes that significantly affect the yearbook. The YBC operates the Yearbook under the direction of the Personnel Department, and as such the YBC is employed by the Personnel Department.

Contract Staff

The Personnel Department may hire additional staff at the discretion of the Personnel Director for short term or small projects. These staff will be considered Contracted Staff, and their 'contracts' (responsibilities, powers, expectations, deadlines, etc) will be determined at the time of hire by the Personnel Director and the person hired. Upon completion of any project for the Personnel Department, the Personnel Department claims ownership rights to the finished product. However, all people involved in making the product will retain author status, meaning that while we don't want people running away with our material, we won't try and steal it from them either. A contractor can choose to give up his or her right to author status and forefit the entire finished product to the Personnel Department. The Personnel Department reserves the right to change, alter, or otherwise modify any contract or deal with any contract staff at any time, though the people involved will be made aware.

New Member Placements

The Personnel Department is the sole department in charge of processing new member accounts. All rules directly concerning our department can be found here: Personnel Department Edict.

Our goal is to provide the best role playing environment for all new members, while assisting each ship and fleet with it's personnel needs. Therefore, the following policies apply:

Placement Policies

This mandate dictates the policies that shall be applied in the following situations:
1) A new member has applied to join STF, and the application has been approved by the Personnel Director.
2) An existing member has requested the Personnel Department to create a new character for that member on a ship chosen by the Personnel Department. In such cases, the member will only be placed on a non-Academy ship unless prior permission is granted by the Academy Commandant.

General Policies

• All LOA (including indefinite LOAs) and AWOLed crew members still on a ship’s roster will be counted in determining that ship’s totals and that ship’s department totals.
• A ship’s “posting speed” is defined as the average rate of posting by the ship’s crew, and for non-Academy ships, shall be determined by what is listed in that ship’s Profile. A blank entry for a ship’s speed in their Profile shall be considered ‘average’. For Academy ships, “posting speed” shall be determined by relevant Academy policy.
• A ship’s “posting requirements” is defined as the minimum length of time a junior crew member can go without posting a note before they could be considered AWOL.
• No member placed under this mandate shall be placed on an alt-RPG ship.

Academy Placements

• The Personnel Department shall only place a member on an Academy ship at the rank of cadet.
• For the purpose of this mandate, a full department on an Academy ship is a Department Head and three cadets.
• No cadet shall be placed in a department that has a Department Head who is AWOL, on an LOA that will end more than three days from the date of placement, or vacant.
• No cadet shall be placed on an Academy ship that has both its CO and XO as AWOL, on an LOA of any length, and/or vacant.
• Infrequent posters (once per week or less) will only be placed on a Slow Academy ship where such posting is allowed under the ship’s posting requirements. If there is no availability, the Academy Commandant and the infrequent poster will be contacted to ascertain other available options.
• Slow posters will only be placed on an Academy ship with Slow posting speeds, unless there is no availability in any department of their choice, in which case they will only be placed on an Academy ship with Average posting speeds.
• Average or Regular posters will only be placed on an Academy ship with Average posting speeds, unless there is no availability in any department of their choice, in which case they will be placed on an Academy ship with Frequent posting speeds. If there is still no availability in any department of their choice, they will be placed on an Academy ship with Slow posting speeds.
• Frequent posters will only be placed on an Academy ship with Frequent posting speeds, unless there is no availability in any department of their choice in which case they will only be placed on an Academy ship with Average posting speeds.
• The Academy and the Academy’s ship CO and XO shall be informed when a cadet has been placed on an Academy ship.

A cadet will be placed in the department of their first choice. If there is no availability, they will be placed in the department of their second, and then third choice. If there is still no availability, they will be placed on a non-Academy ship, using the non-Academy placement policies, and will be assigned a mentor. The Academy Commandant shall be notified of such cases.

If there is more than one available Academy ship, the following rules will be applied to break any ties, in order of priority:
1) Preference is given to the ship with the fewest cadets in the department.
2) Preference is given to the ship with the fewest cadets in total.
3) Preference is given to the ship with the fewest cadets placed in that calendar month.
4) Preference is given to the ship that has had the longest period since receiving a new cadet.

Non-Academy Placements

• The Personnel Department shall only place a member on a non-Academy ship at the rank of ensign.
• For the purpose of this mandate, a full department on a non-Academy ship is a Department Head and two junior officers.
• No ensign shall be placed in a department that has a Department Head who is AWOL, on an LOA that will end more than thirty days from the date of placement, or vacant.
• No ensign shall be placed in a ship that has both its CO and XO as AWOL, on an LOA of any length, and/or vacant.
• No ensign shall be placed on a ship that has the majority of its crew as AWOL or LOA, or is considered unhealthy in any other way. The Personnel Director shall decide if a ship is unhealthy, and shall confidentially inform that ship’s Fleet Commander of the reasons why.
• Infrequent posters (once per week or less) will only be placed on a ship where such posting is allowed under the ship’s posting requirements. If there is no availability, the infrequent poster will be contacted to ascertain other available options.
• Slow posters will only be placed on ships with Average or Slow posting speeds; Frequent posters will only be placed on ships with Average or Frequent posting speeds; Average and Regular posters will be placed on any available ship regardless of the ship’s posting speed.
• The ship’s CO and XO shall be informed when a new ensign has been placed on their ship.

An ensign will placed in the department of their first choice. If there is no availability, they will be placed in the department of their second, and then third choice. If there is still no availability, the Club President will be notified.

If there is more than one available ship, the following rules will be applied to break any ties, in order of priority:
1) Preference is given to the ship with the fewest junior officers in the department.
2) Preference is given to the Fleet with the fewest ensign placements in that calendar month.
3) Preference is given to the ship with the fewest crew members in total (not including GM/GMM/GMT positions).
4) Preference is given to the ship with the fewest ensign placements in that calendar month.
5) Preference is given to the ship that has had the longest period since receiving a new ensign.

Disputes

All disputes will be directed to the Personnel Director. If the Personnel Director’s ship is in question, the Assistant Personnel Director will address the complaint. If both the Personnel Director’s and the Assistant Personnel Director’s ships are in question, the Second Assistant Personnel Director will address the complaint. In all cases, the ruling of the Personnel Department will be final.

Cake Eatage

Cake Rights

All staff will have access to the Personnel Department cake budget. All requests for cake allotments will be heard by the Official Cake Hoarder before being filled. Actual allotment of cake is at the sole discretion of the OCH, though a minimum of one cake per week must be alloted to the Personnel Director and Assistant Personnel Director for director type hardships. The OCH is responsible for overseeing all aspects of cake hoarding, including but not limited to storage, retrieval, bakage, and eatage. The Personnel Department reserves the right to modify any cake deals at any time.